Tips to become an organising expert, by Luciana Oliveira

Tips to become an organising expert, by Luciana Oliveira

May 7, 2021

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Luciana Oliveira is a Project Manager at PrimeIT with over 20 years of experience in Innovation Projects and a specialization in Business Analytics in IT and Trading. She started working in Portugal two and a half years ago. At the moment, she is focusing on a project related to E-commerce. For the success of all her tasks, it is essential to have a good organization! Here are Luciana’s tricks:

“Hello, I’m Luciana Oliveira, and I’m going to share with you the tools that I use in my day-to-day to facilitate project management. I always look for simple, practical tools with no upfront costs, and, in my case, the free versions are usually enough.

We are all experiencing a challenging moment because of teleworking, where project management is entirely remote. With the teams working at their own pace and in different places, we lost the daily contact during coffee or in desk conversations that often generate new insights and innovation in the projects. For this reason, we need mechanisms that facilitate connection and maintain effective communication without bureaucratizing daily tasks so that we never lose sight of performance and productivity. Challenging, isn’t it? Yes, but there are simple and easy-to-use tools that can help us with this challenge:

For Management – Planning and execution of activities:

Currently, I use ClickUp in the free version, which has a limit for projects creation. Still, since we don’t have to create a structure of projects and child projects, we can use colours and tags to differentiate. I have also used Trello for years, and I recommend it because it is adaptable and straightforward. ClickUp has good integration with Microsoft Teams, which allows sharing task links. Personally, I love it because I use Teams every day for corporate meetings or even for a virtual coffee with colleagues at work.

In both Trello and ClickUp, we’re able to separate tasks in Kanban or other sequence models. Therefore, I suggest these two tools to facilitate your day-to-day and share with the team the activities planned, in execution or already concluded.

For Modeling – Mind Map and Flows:

When we work on software projects, drawings and flows are necessary. For me, they’re great cause they speak for themselves, being understood by everyone and clarifying the whole process.

For diagrams and technical flows, I recommend APP.Diagrams.net, which is simple and has ready-to-use templates – with such a large number of options, the hard part is choosing. For more strategic modelling, I like Miro because it’s incredibly visual and colourful. Miro helps visualize images and content, making it easier for the team to understand what will be done. It improves productivity in functional and technical tasks and during test cycles for software projects.

And these are my tips for valuable tools for everyday life. I hope you liked it. If you know others, share them with me, it’s always good to explore new possibilities in the fascinating world of Project Management!”

Luciana Oliveira

Project Manager – PrimeIT